Business English 3 Email Expressions Advanced Professional English
hi i’m vanessa from speak english with
vanessa calm
how can you professionally write an
email let’s talk about it yes there are
a million expressions that you can use
politely in emails but today i want to
talk about three that will help you to
organize your email and also to show
that you are a business person you are
professional and you’re polite the first
expression is at the beginning of the
email the next ones in the middle and
the final ones at the end let’s start
with the first expression the first
expression uses the phrasal verb reach
out reach out typically the word reach
means your arm is extended and you’re
trying to get something that’s far away
but this is gonna be used a little more
figuratively we’re talking about
reaching out meaning contact contacting
someone so at the beginning of an email
let’s imagine that someone contacts you
someone reaches out to you and says I
thought that you’d be interested in this
new special product that we have I know
that you’ve enjoyed the other editions
so I want to present to you this new
edition that your company might like
well when you email them back you can
say thank you for reaching out to me
about this opportunity thank you for
reaching out to me you can say thank you
for contacting me about this opportunity
both are fine and they mean the same
thing
but I want to help you level up your
vocabulary so feel free to say thank you
for reaching out to me about this
opportunity what if you want to talk to
someone about an opportunity or you want
to tell someone something else well we
can use this same expression at the
beginning of your email you can say I’m
reaching out to you today because I’m
contacting you today because we can use
reach
out in a really polite and kind way I’m
reaching out to you today because I know
that in the past we’ve worked together
with this program and I think we could
do it in the future I’m reaching out to
you because you’re introducing your
topic and it’s polite let’s imagine that
you get an email that says I’d like to
know if you ship your product
internationally and it’s your job to
make sure you reply in an accurate way
so you could first start with thanks so
much for reaching out to me to answer
your question about international
shipping we do ship internationally to
answer your question about if someone
asks you a question this is a good way
to introduce your answer to answer your
question about mmm and because you’re
repeating that question to answer your
question about international shipping
they know that you accurately understood
what they wanted to ask you could also
say as for your question
about international shipping we do ship
internationally you might recognize this
expression from a couple videos ago a
couple months ago as for as for your
question yes we ship internationally to
answer your question yes we ship
internationally this is introducing your
answer to their question the third
statement that’s great to use in
professional emails is something that I
use all the time it is if you have any
questions feel free to contact me if you
have any questions feel free to contact
me this means if you have questions I’m
available I am willing to help you I
think sometimes when we ask questions to
other people we are worried about
inconveniencing them or maybe they’re
not so interested in answering our
questions so when you write this at the
bottom of your email you are telling the
other person it’s no problem I will
answer your questions
gladly
if you have any questions feel free to
contact me or feel free to ask me I hope
that these three quick statements will
help to improve the quality of your
emails and also help you to understand
professional emails when you get them
from other people now it’s your turn in
the comments below this video I want you
to write a polite statement that you
would write in an email use these
expressions or if there’s another that
you would like to use feel free to do it
we can learn from each other thanks so
much for learning with me and I’ll see
you the next time bye the next step is
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thanks so much for learning with me bye