How to Explain Something in English Part 2 Basic English Phrases

talking about explaining steps in a

process good hi everybody on YouTube and

on Facebook my name is Alisha and

welcome back to our Li CLE livestream

today we are talking about explaining

steps in a process so I made this lesson

with the hope that it would be useful

for your presentations and for writing

so a lot of you have asked about how to

improve your writing so today I’m going

to talk about some sequence words some

transition words you can use to connect

your ideas and then I’m going to talk

about a grammar point and if when a

grammar point and then finally I’m going

to show you a sample presentation or a

sample kind of short report that maybe

can help you as you prepare similar

pieces of writing so we’re going to

start in about two minutes or so so as

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introduction today we’re talking about

explaining steps in a process explaining

steps in a process so I’m going to start

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I guess share of something else if you

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focus on one verb and then we talk about

many different ways different meanings

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alright with that then let’s get going

into today’s lesson today’s lesson is

explaining steps in a process so I’m

going to begin over here and I’ll slow

down with speaking a little bit I’m

going to begin here by reviewing some

sequence words and by sequence words I

mean like words we use to explain steps

so like the first one that I have here

is first so your first step number one

step number one if you have other ideas

for sequence words there are a lot

please send them in the chat and I will

try to add them in on the board so I’ve

arranged this so that it’s like the

first step is here and then maybe the

last step is down here so let’s take a

look at these sequence words and I also

want to talk about some things you

should keep in mind especially when

you’re writing so I mentioned this

already this word first first of course

first means like number one thing number

one

in your in your presentation or in your

like written report when you’re writing

make sure to always use the same the

same style of like first second and

third for example so if you begin by

saying first then you should continue on

to second and third so I’m making this

point because sometimes what I see is

people will use first and then they

change to secondly thirdly so there are

two different ways that we can explain

these steps so you can say first second

third or you can say here let me use red

or you could say like firstly secondly

thirdly both are fine but just don’t mix

the two if you want to use only the

black color words great just use that

but don’t mix the two that have the ly

endings so this is especially important

for writing it can sound or it can look

a little bit strange if you mix up these

two almond ah on facebook says why do

people say first off instead of just

saying first first doc sounds more

casual actually so first off it sounds

kind of rough a little bit rough and a

little bit more casual than first so

that’s why people say first off first

off okay if you have other questions

please send them I’ll try to catch

everything can’t promise okay so on to

the next group so the next sequence word

or transition word here is just next

next so just step two or step three

whatever you can use next and then

throughout your presentations and

throughout your writing so it’s a great

these are two great a very versatile

versatile means you can use them in many

different ways versatile so these are

words that you can use in so many

different situations they are great

connecting words to show your going to

the next

this one after that after that where

that here refers to the thing you just

said so like when I begin this

livestream I say first I’m going to talk

about sequence words after that I’m

going to talk about if and when so after

that means after the thing I just said

in this case after I explained sequence

words okay one on YouTube says is it

correct to say first of all yeah sure

first of all can sound a little bit like

you’re maybe a little angry or a little

like like you’re explaining something to

someone because they made a mistake so

be careful with them

okay so I’ve explained after that I want

to move on to this next group though

right here they all begin with once

you’ll notice once so that’s the

pronunciation here

yeah we’ve zoomed in thank you so once

once once you’ve done that or once

you’ve finished that or once that’s

complete so here I want to like kind of

look quickly at this grammar point ah

sorry once you’ve done that once you’ve

you’ve I know that this is something

that’s difficult for people to hear once

you’ve not once you once you’ve done

that so this youth is once you have done

that once you have finished that so

again this that refers to a previous

point that you explained once you’ve

done that these are and this one as well

these are good when you’re explaining a

process so for example like a recipe so

add the milk to your dough for example

once you’ve done that so that means

after the previous thing is finished go

to the next step so I’ll show you an

example of this

a little bit later but a pronunciation

point for your presentations is once

you’ve done that or once you’ve finished

that and then this one down here once

that’s complete once that’s complete the

spelling here is th a T apostrophe s

that’s here this is different grammar

once that is complete or you might hear

once that’s been completed there are a

couple of different ways to say this but

they communicate the same idea

it just means after the last thing is

finished that’s what this means but

these sound quite natural because we’re

connecting to the previous statement

with the use of words like this or that

okay ah let’s see other questions once

you’ve finished the video I’m going to

practice it cool or maybe once you’ve

finished the video I’m going to review

it that would be a nice natural thing to

say

okay I’m gonna continue on the next pair

I’m going to talk a lot about this point

in part two so the next pair are first

if we can do that so I’ve made this kind

of as a like a presentation or a group

related example you’ll notice I’m using

here we if we can do that if we can do

that that means if it’s possible for us

to do something if it’s possible for us

to achieve something that’s like this is

a way of sharing an unreal thing so

something that has not happened yet but

you’re thinking about it so this is

useful for a plan a plan or maybe a

proposal if we can do that okay the next

one in this pair is when that’s done

when that’s done so you’ll notice the

same thing here I talked about with once

that’s complete when that’s done they

really mean the same thing

this

when so using when means we have some

expectation I’m going to talk about this

later so we think it’s definitely going

to happen

similar to once as well we use these in

the same way and someone I think asked

about like done and complete and

finished in this case we use them in the

same way when we’re talking about

explaining steps in a process there are

some other cases where like finish and

complete can have like different

meanings but for today’s lesson let’s

just focus on them meaning something is

finished it’s 100% okay finally

that’s perfect finally these last two

here they are last and finally last and

finally and you can use this last leave

if you want but they just we use these

before we introduce our very last point

so I just said finally to introduce

these last two words so this is a quick

review of some common transition and

some common sequence related words I

don’t see any other points in the chat

oh hey jr. hi Alicia can I say when this

lesson is all wrapped up I’ll eat dinner

yeah nice good yep all wrapped up so jr.

used if you’re in the YouTube chat jr.

you as the expression all wrapped up so

that’s a casual way to say finished that

comes from like present wrapping so it’s

like when a present is finished it’s all

wrapped up this is the verb we use for a

present to wrap so all wrapped up nice

one okay other things all right I don’t

see other points so I’m gonna take a

quick break and then we’ll go on to

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let’s continue on in the lesson for

those of you asking yes this lesson is

live hello Edwin yes it is live um

someone Lam I said when do we use lastly

use lastly before you introduce your

last point in your presentation so I

used last I think you can say lastly -

that’s fine

okay let’s continue on if you’re just

joining it send a message in the chat

like the video share the video as always

we really appreciate it we’re talking

about explaining the steps in a process

okay let’s go on to a part two of

today’s lesson I want to focus in this

part on a grammar point that I’ve

noticed has occasionally caused some

confusion I suppose it is the difference

between if and when is Edwin so very

very simply we use if if there is a

chance something can happen so if is

used to talk about an unreal situation

it’s it has not happened but there’s a

chance it’s going to happen in the

future if if when on the other hand is

something that is like 100

percent going to happen there’s an

expectation it’s something that’s

expected to happen

so using these correctly can be very

very important because it can

communicate or not your expectation to

the listener or to your reader so let’s

look at a few examples first let’s look

at if so remember these are all

expressions we use for unreal situations

that means it’s not true it has not

happened but there is a chance that it

could happen so for example if I have

time I’ll call you if I have time so

there’s only a chance I will have time

if I do I’ll call you or if we can

finish this we can go for dinner

something like that or if he arrives

early we can get a drink together so

these are all unreal situations they

have not happened we’re just like

talking about a chance so I mentioned

this in part one over here this sequence

word thing if we can do that that means

there’s just a chance there’s not

necessarily an expectation of something

let’s compare this then to when when so

as I said when is like this is a future

expectation a future expectation so we

think there’s a 100% chance this thing

is going to happen we want to

communicate that expectation so some

examples of this when I get to the

office so that means 100% I’m going to

arrive at the office so when I get to

the office please make some copies I

don’t know if it’s a weird request so

when I get to the office I’ll go to my

desk

something simple is fine another example

when she calls when she calls give her

the information again there’s an

expectation here we know this is going

to happen

there’s a plan when she calls give her

the information okay

and finally when we leave it’s like when

we leave

don’t forget your wallet or when we

leave please pay the bill so these are

all things that we expect to happen

there’s a 100% chance that thing is

going to happen so I want to show an

example of where making a mistake with

this could cause a problem so it’s quite

small sorry I think we might have to

zoom in again you just zoomed out sorry

so I want to show a situation where

making a mistake could cause a problem a

key word here is the word break up break

up so to break up means to end a

romantic relationship so to stop dating

someone to break up let’s compare these

two sentences the first sentence is if

we break up I’ll be sad I’ll be sad if

we break up I’ll be sad the second

sentence when we break up I’ll be sad so

why is this weird why does this cause a

problem if means there’s just a chance

the speakers the speaker is saying like

the if if if this unreal situation

happens I will be sad the speaker is

expressing just a chance of something

however in this sentence when we break

up I’ll be sad if you use when in this

sentence it means you expect your

relationship to end you expect to break

up with the other person so in many

cases this is probably not a good thing

to say if you want to continue in your

relationship so chance expectation this

is an example of where it could cause a

problem in other situations it can cause

a little bit of confusion like saying if

I have time I’ll call you or when I have

time I’ll call you so these are very

small choices but they communicate

expect

tation or no expectation to the listener

so please be careful in your writing and

in your like presentations and in your

conversations about which one you choose

here

oh hey other things nice example

sentences Jonathan says if you continue

making videos I’ll watch them all or

I’ll see them all nice okay

I don’t see other questions or other

examples okay good so as I mentioned

before to this if and when points is

used when you’re explaining your

sequence when you’re explaining those

steps in a process so I introduced

originally if we can do that meaning a

chance and here when that’s done when

that’s done so here that means there’s

an expectation that thing is going to be

finished okay good ah I don’t see

someone I’ll mender on Facebook says if

I were to be is that right to say it

could be and it may be it’s kind of

depends on the sentence I’m not sure

exactly so perhaps perhaps I I would

need to see a full sentence other points

I don’t see anything else other

questions okay so I will take one very

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other things I don’t see other questions

yet I will try to check let’s continue

on the final point finally finally in

today’s lesson I want to talk about or I

want to introduce rather like a sample

presentation or a sample report so I

want to put everything together that we

talked about in this lesson and show you

how something just simple could be

explained before I do that though I want

to give a quick reminder some quick

grammar reminders about your

presentations or your reports there are

three points here I’ve mentioned here

past tense present perfect tense and

future tense so simple past tense

remember we use simple past tense for

actions that started and finished in the

past so nothing in the future it’s not

continuing to the future it started and

it finished in the past so I talked

about sequence words I talked about if

and when those are finished actions then

the second grammar point here is present

perfect tense present perfect tense I

know many of you have questions about

this so a reminder we use present

perfect tense for something that started

in the past and continues to the present

or the effects of that action continue

to the present so this is something

that’s continuing and we can use the

continuous form here to really emphasize

the continuing nature of that thing

final point future tense simple future

tense like I will or I’m going to I plan

to

we use these to talk about our next

steps so your plans like the things

you’re going to do

after your presentation so let us look

at a sample oh wow I’m screen this is

just a giant black attack so I’m gonna

read it and I’m gonna make some points

while we while we read this through

first here is kind of my my presentation

point so I’m going to tell you about

this so we made some Q&A videos

yesterday we’ve made some Q&A videos Q&A

videos thanks these are the the ask

Alicia videos that come out once a week

so we made some Q&A videos yesterday

this is my topic so I’m going to explain

the steps of making the Q&A videos

you’ll notice past tense here so I’m

gonna start by saying first as I said

over here to introduce my first step

first I read remember read and read have

this same spelling but the pronunciation

is different so first I read questions

you sent first I read questions you sent

that’s my first step then I made this

comment you’ve been sending them for a

year so I’m giving some extra

information here so you’ve in this case

you the viewers the people watching

you’ve been sending them for a year so

the series has been continuing for a

year so that means starting in the past

and continuing to now you have

continuously sent questions for that

series so hear them means your questions

you’ve been sending them for a year then

so here I’m moving to my next step there

my next point then I chose a few to

answer so past tense this is something

that finished I chose a few questions I

chose a few to answer following that I

have here after that or I just said

following that after that we came to the

studio to shoot the videos after that we

came to the studio here’s my past tense

my connection my sequence word is right

here after that we came to the studio to

shoot the videos so I’ve included the

videos here just to be specific I could

say we came to the studio to shoot but I

want to be specific what did we shoot

the videos the next point uh here so

I’ve got once this lesson it is finished

once this lesson is finished that means

once this lesson this live lesson is

finished or once this lesson has

finished is also okay I’ll edit I’ll

edit the videos so I’m expressing

expressing a future point I’ll edit or

I’m going to edit the video so here I’m

changing my tenses I’m changing to a

future tense expression because I’m

talking about my plans then my last

point here is finally finally so I’m

introducing my last point with finally

finally I’ll send it to the team where

it is the video here I’ll send it to the

team so here you can see my major steps

first then after that once finally so

it’s easy to find the major steps in my

presentation or in my report because

I’ve used these specific sequence words

so these are things that your listener

and your reader can look for to

understand where in the sequence you are

like what step in the process it is so

these are helpful for you for organizing

your ideas for organizing your thoughts

but they’re also helpful for the people

that you’re trying to communicate with

so that they can understand so these are

this is just a really simple example of

how to use these words naturally to make

a presentation okay so maybe you guys

can use this you can try to send an

example if you want in the chat for sure

I’ll try to read it if you have

if you can get it in in the next two

minutes or so so this is what I wanted

to cover today but if you have any

questions about this topic please also

send those in the chat I will try to

check them and answer them somehow

somewhere otherwise yeah you can send

them to ask Alicia too and we’ll look at

them there but I have to wrap up for

today so oh and there I suppose I’m

actually on time my goodness it’s gotten

into me I didn’t talk too much Wow okay

uh we’ll end there for today so thank

you as always for joining us if you

missed today’s lesson don’t worry it was

recorded you can watch this anytime on

youtube or on Facebook next week we’ll

be back we’re gonna be here again next

week next week’s topic is explaining

problems explaining problems so I’ve

planned a lesson that’s about like when

you make a mistake like I made a mistake

with or I don’t know how to or whatever

so I’m gonna talk about how to explain

problems and like mistakes next week so

please join us Wednesday oh that’s

easier to see when I stand right there

when I’m not standing there it’s hard to

see okay so join us next week Wednesday

that will be at 9 p.m. Eastern Standard

Time 9:00 p.m. Eastern Standard Time

that is New York City time New York City

time please google it to find your local

time we will talk about explaining

problems so that will be next week

December or 6 is Thursday December 5th

is the Wednesday night I think no I

believe whatever Wednesday is I think

Wednesday Wednesday the 5th I feel like

anyway Wednesday next week Wednesday

please join us Wednesday the 5th for

this lesson at 9 p.m. Eastern

Standard Time to explain your problems

so that will be a good one okay uh that

was fun so thank you guys so much thank

you everybody for joining us this week

live it was great to see all your

messages and your questions I hope that

you can use this in preparing your

reports and your writing and your

presentations so I’m going to go now

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the rest of your night or day and we

will see you again next week bye

you