Top 10 Expressions for Business Emails in English
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hi everybody welcome back to top words
my name is Alisha and today we’re going
to talk about ten expressions for
business emails let’s go to whom it may
concern
the first expression is to whom it may
concern to whom it may concern this is a
very classic email opener so it may
sound a little bit old-fashioned to some
people but this is used when you don’t
know the name of the person you are
writing to so perhaps you’re writing to
a company or you’re writing just to a
general enquiries email account and you
don’t know who to address your letter to
you don’t know anything about who is
going to receive the email but you can
use the expression to whom it may
concern meaning in other words this
message is for the person related to
this inquiry I don’t know who they are
but this is a polite way to begin that
message to whom it may concern in a
sentence to whom it may concern at ABC
company I’m writing today regarding the
next expression is I’m writing today
regarding I’m writing today regarding
this is a formal way of saying I’m
writing today about blah blah blah so
you can introduce the purpose of your
message with this expression I’m writing
today regarding an inquiry I have or I’m
writing today regarding a problem with
my order I’m writing today regarding a
recent video that I saw on your channel
for example so in another sentence I’m
writing today regarding an order we
received recently would you be available
the next expression is would you be
available would you be available would
you be available is an expression that
we use to ask about someone else’s
schedule so we want to know what their
schedule is like at a specific day or at
a specific time usually for like a
meeting or perhaps for a conference call
something that you need to do with that
person we use would you be available
it’s a more polite way to ask instead of
are you available would you be available
sounds a little more formal so like
would you be available for a meeting
next week or would you be of
for lunch tomorrow these are much more
polite ways to ask for someone’s
schedule than just can you meet me so
try to use would you be available in
your business emails in a sentence would
you be available for a meeting next week
would it be possible for you to the next
expression is would it be possible for
you to so would it be possible for you
to is a very polite way to make a
request so you want something from the
other person but you need to request
that politely so would it be possible
for you to send me that file or would it
be possible for you to meet me tomorrow
would it be possible for you to call our
clients in the morning for example so
you’re making a request of the other
person something you want them to give
you something you want them to do for
you would it be possible for you to verb
phrase all right in another example
sentence would it be possible for you to
send the updated files we’d like to
request the next expression is we’d like
to request we’d like to request so here
you can see I’m using this we’d we’d
like we’d like so not we like but we’d
like meaning we would like so this is a
formal request we would like to request
bla bla bla
in this case I’ve used we’d just for an
example but we can use I’d like to
request too if you’re writing on behalf
of your company or on behalf of your
department for example you can change
I’d - we’d if you like so we’d like to
request a new copy machine for example
or we’d like to request a maintenance
person come visit us for example so when
you’re making a request this is another
way to do that we’d like to request ba
bla bla so it’s a it’s a polite but
direct request that you can make in
another example sentence we’d like to
request your attendance at the seminar
next month we’d like to inquire about
the next expression is we’d like to
inquire about we’d like to inquire about
this is when you have a question this is
something that you can use if you have a
question about a specific detail or
something that you just don’t know the
answer to so this is an expression that
you can use to ask a question so we’d
like to inquire about your menu or we’d
like
to inquire about your prices we’d like
to inquire about your plans for the next
quarter for example so you can use this
just to introduce a question in your
email in another example sentence
we’d like to inquire about a recent
purchase if you can be so kind as to the
next one is if you could be so kind as
to this is an interesting one if you
could be so kind as to verb phrase if
you could be so kind as to send me that
file or if you could be so kind as to
return my call at your earliest
convenience this is quite a polite
request if you could be so kind
meaning kind to me as to as to so in
other words you are so kind you will do
this thing for me this is sort of the
level of formality of this expression so
if you could be so kind as to order me a
pizza I don’t know so of course that’s a
very casual situation but if you are
trying to make a formal polite request
you could try using this especially
towards the end of an email I feel this
is good so in an example sentence you
could say if you could be so kind as to
email the data it would be greatly
appreciated
I look forward to hearing from you again
soon so the next expression is I look
forward to hearing from you soon or I
look forward to hearing from you again
soon
so you can include again if you are
already in touch with that person if you
are already contacting that person you
can drop again if you are not in touch
with that person if you’re not
contacting that person so this just
means you are expecting a response and
maybe you are happily expecting that
response I look forward to hearing from
you I look forward to receiving a
response from you soon is what this
means this is very nice at the end of
your business email in a sentence thank
you for all your help I look forward to
hearing from you again soon I look
forward to working with you the next
expression is I look forward to working
with you I look forward to working with
you this is an expression that you can
use when you are introduced to a new
colleague or a new client or you have
just begun a new partnership with
someone this is a very positive
expression that you can use to end an
email as well I look for
to working with you very positive very
nice it’s a good way to begin a business
relationship I feel in a sentence I look
forward to working with you on this
project
sincerely warm regards best the last one
is actually a few different ways to
close your message or a few different
ways to end your message so some of my
favourites are sincerely warm regards
and best sincerely is typically very
good for more polite situations or where
you don’t know the other person will
warm regards is maybe for a kind of
friendly yet business maybe like a
business casual email you could use warm
regards so it has kind of like a warm
feeling like you recognize that there’s
a good relationship and you want to
express that you can use warm regards
another one you can use is best so best
means like my best are like all the best
like I wish you the best sort of but in
one expression I like to use best
actually
so best Alicia for example or sincerely
Alicia or sincerely Megan whoever you
are so you can choose the level of
formality so sincerely is quite polite
if you don’t know the other party warm
regards is kind of a business casual
feeling best is fairly casual but just
straightforward and direct so in an
example sincerely
Alicia that’s everything for this
episode so those are 10 expressions for
business emails I hope that those were
useful for you and I hope that you can
use them right away in your business
emails and an other polite email and
writing related situations if you have
any questions or if there’s another
expression that you like to use in your
business emails please let us know in
the comments if you liked the video of
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for more good resources - thank you very
much for watching this episode of top
words and I will see you again soon
sincerely Alicia very professional
that’s our job to be very professional
on the internet that’s recording okay
business emails the musical by English
class 101.com
to human main concern
writing today regarding a request I mean
I’m gonna stop
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